MCCS Policies and Procedures

This page contains links to the policies and procedures of the Maine Community College System. They are listed below by topic.

100 Organization and Governance

Policy 101 – Introduction

Policy 103 – Numbering System

Policy 103 – Adopting a Policy

Policy 104 – Mission and Goals

Policy 105 – Board of Trustees

Policy 105 Appendix – Board of Trustees Self Assessment

Policy 106 – System President – Powers and Duties

Policy 107 – System President – Annual Evaluation

Policy 108 – Presidents of the Colleges

Policy 109 – Designation of Campuses, Centers and Sites

200 General Admission

Procedure 200.1 – Document Retention

Procedure 200.2 – E-Discovery Procedure

Policy 201 – Non-Discrimination, Equal Opportunity and Affirmative Action

Procedure 201.1-202.1 – College Procedure for Discrimination, harassment, Sexual Harassment and Affirmative Action Complaints

Policy 202 – Sexual Harassment, Sexual Assault and Other Sex Based Conduct, Relationship Violence and Stalking

Procedure 202.2 – Sexual Harassment, Sexual Assault and Other Sex Based Conduct, Relationship Violence, and Stalking

Policy 203 – Computer and Network Use

Procedure 203.1 – Notice of Risk to Personal Data

Procedure 203.2 – Information Practices

Policy 204 – Freedom of Access Act Compliance

Procedure 204.1 – Freedom of Access Act Compliance

Policy 205 – Emeritus Status for Faculty and Administrators

Policy 206 – Creating Patents and Copyrights

Policy 207 – Complying with Copyright Laws

Procedure 207.1 – Copyright Law Compliance

Policy 208 – Indemnification, Legal Representation and Liability Insurance

Policy 209 – Reporting and Investigating of Fraud, Waste, Abuse and Misuse of System Assets

Policy 210 – Free Speech and Orderly Operation

Policy 211 – Political Activities

Policy 212 – Lobbying and Related Activities

Policy 213 – Social Media

Procedure 214.1 – Service and Assistance Animals

Policy 215 – Consensual Romantic and Sexual Relationships

300 Academic Affairs

Procedure 300.1 – Procedures for Student Data Reporting

Policy 301 – Definition of Program of Study and Units of Credits

Policy 302 – Criteria for Academic Credentials

Policy 303 – Program Planning and Discontinuance

Procedure 303.1 – New Program Planning

Procedure 303.2-A – Matriculation Suspension

Procedure 303.2-B Matriculation Discontinuance

Procedure 303.3 – Program Name Change

Procedure 303.4 – Adding or Deleting an Option from AS and AAS Programs of Study

Procedure 303.5 – Adding a Certificate Program of Study to an Approved Diploma or Associate Degree Program of Study

Procedure 303.6 – Awarding an Additional Credential to or in Place of an Existing Program of Study in the Same Discipline

Procedure 303.7 – Adding or Deleting a Concentration to the Liberal Studies AA Program of Study

Procedure 303.8 – Change a General Studies Offering

Policy 304 – Program Advisory Committees

Procedure 304.1 – Academic Affairs Council

Policy 305 – Substantive Change in Academic Programs Other than the Liberal Studies Program

Procedure 305.1 – Substantive Change in Academic Programs

Policy 306 – Program Review

Procedure 306.1 – Program Review

Policy 307 – Credit Transfer Policy

Policy 308 – Use of Experiential Education in Program Curricula

Policy 309 – Student Grade Appeals and Academic Misconduct

Policy 310 – Student Issues Arising at Clinical Affiliates

Policy 311 – Dual and Concurrent Enrollment Programs

Policy 312 – Prior Learning Assessment Standards

Policy 313 – Digital Badging

Procedure 313.1 – Digital Badging Compliance

Procedure 313.1 Form – Digital Badging Compliance

Policy 314 – Learning Management System

400 Personnel and Employee Relations

Procedure 400.1 – Vacation Leave Accrual for MEA Administrators Unit

Policy 401 – Introduction

Procedure 401.1 – Deferred Compensation Plan Administration

Policy 402 – Placement, Evaluation and Adjustment of Positions and Salaries

Policy 403 – Confidential Employees – General

Policy 404 – Confidential Employees – Benefits

Procedure 404.1 – Confidential Employee Leave

Policy 405 – Public Disclosure of Employment Applications

Policy 406 – Personnel File Administration

Policy 407 – Disability Accommodations in Employment

Policy 408 – Verifying Employment Eligibility

Policy 409 – Military Service

Policy 410 – Conflict of Interest and Outside Commitments

Procedure 410.1 – Conflicts of Interest

Policy 411 – Nepotism

Policy 412 – Wages, Hours, Overtime, and Employment of Minors

Procedure 412.1 – Overtime and Compensatory Time

Policy 413 – College Presidential Searches

Procedure 413.1 – College Presidential Searches – Guidance

Policy 414 – Hiring Procedures

Procedure 414.1 – Recruitment and Hiring

Policy 415 – Family and Medical Leave Act

Procedure 415.1 – Family and Medical Leave Act

Policy 416 – Code of Ethics

Policy 417 – Volunteers

Procedure 417.1 – Volunteer Application and Agreement Form

500 Student Affairs

Policy 501 – Student Code of Conduct

Procedure 501.2 – Guidelines for Sexual Assault First Responders

Policy 502 – Uniform FERPA Notice and Policy

Policy 503 – Regulation of Student Organizations

Policy 504 – Special Conditions of Admission Enrollment and Participation

600 Public Relations

Policy 601 – Coordinated Public Relations

Policy 602 – Use of Institutional Names, Marks and Logos

Policy 603 – Filming and Photography on MCCS Property

700 Financial Affairs

MCCS Finance Policy and Procedures Manual

Policy 701 – Governance

Policy 702 – Budgeting

Policy 703 – Financial Reporting

Policy 704 – Payroll Administration

Policy 705 – Purchasing

Policy 706 – Investments

Policy 707 – Tuition, Fees, Charges, Waivers and Refunds

Procedure 707.1 – Fee Structure Procedure

Procedure 707.2 – Tuition Waiver and Reduction Program for Qualified High School Students for the MDOE Aspirations Program, the MCCS On Course For College Option, and other Dual Enrollment Programs Authorized

Procedure 707.3 – Tuition Benefits for Service Members and Veterans of the Armed Forces and their Dependents

Procedure 707.4 – Native American Tuition Waiver

Procedure 707.6 – Senior Citizen Tuition Waiver

Policy 708 – Qualification for In-State Tuition Rate

Policy 709 – Student Debts, Student Emergency Loans and Student Activity Funds

Policy 710 – College Affiliation with Foundations

Procedure 710.1 – College Capital Campaigns

Policy 711 – Acceptance of Gifts

Policy 712 – Naming of Facilities and Spaces

Policy 713 – Facility Management

Policy 714 – Taxation

Policy 715 – Contracts

800 Health and Safety

Procedure 800.1 – Motor Vehicle Procedure

Procedure 800.2 – Student Travel for Certain Student Activities Approved by the College

Procedure 800.3 – Intercollegiate Athletic Coach Certifications

Policy 801 – Safety in the Workplace and Learning Environment

Policy 802 – Public Order and Hazing

Policy 803 – Firearms

Policy 804 – Drugs and Alcohol

Policy 805 – Contingency and Emergency Planning

Policy 806 – Smoking and Other Use of Tobacco

Policy 807 – College Crime Reporting

Procedure 807.1 – Clery Act Campus Crime Alerts

Policy 808 – Residence Hall Safety

Policy 809 – Bloodborne Pathogens and Infectious Disease

Procedure 809.1 – Infectious Diseases

Policy 810 – Student Immunizations

Policy 811 – Fireworks

900 Information Technology

Policy 902 – Information Security

Procedure 902.1 – Information Security

Policy 903 – Information Classification

Policy 904 – Red Flag Rule and Identity Theft

Policy 905 – Security Breach Management and Notification

Policy 906 – Information Systems Risk Management

Policy 907 – Technology Service Providers

Policy 908 – European Union General Data Protection Regulation Compliance